Medication Distribution Policy


Many students attending school need medication to control a health condition.  It is necessary that all staff (as part of their duty of care) assist students, where appropriate, to take their medication.  The school will ensure each student’s privacy and confidentiality and will exercise sensitivity towards this issue to avoid any stigmatisation.


• Our school has an administration of medication procedure which outlines the school’s processes and protocols regarding the management of prescribed and non-prescribed medication to students at this school. (see Appendix A).
• The student’s parent/carer may wish to supply medication to be administered at the school.  To minimise the quantity of medication held at the school, it should be considered if the medication can be taken outside of the school day, for example medication required three times a day may be able to be taken before and after school, and before bed.
• Students will generally need supervision of their medication and other aspects of health care management.  The school in consultation with parents/carers and the student’s medical/health practitioner may consider the age and circumstances by which the student could be permitted to self-administer their medication, however this may only occur in very rare circumstances.
• All medications, including prescription as well as non-prescription medication, including analgesics, such as paracetamol and aspirin and other medications which can be purchased over the counter without a prescription, are to be administered by school staff following the processes and protocols set out in the Medication Management Procedures (see Appendix A) of the school. In order to ensure that the interests of staff, students and parents/guardians/approved persons are not compromised, medication will only be administered with explicit written permission from parent/guardian/approved person, or in the case of an emergency, with permission of a medical practitioner.
• When administering prescription medication on behalf of parent/carers, the written advice received must be supported by specific written instructions on the original medication bottle or container, such as that on the pharmacists label noting the name of the student, dosage and time to be administered.  Analgesics can mask signs and symptoms of serious illness or injury and will not, therefore, be administered by the school, as a standard first aid strategy. Therefore analgesics such as aspirin and paracetamol will not be stored in the school’s first aid kit.

Administering medication:

The first aid officer administering medication needs to ensure that they have:
• the correct child;
• the correct medication for that child;
• the correct dose;
• the correct route (for example, oral, topical or inhalation);
• the correct time;
• written what they have observed and written the details of what they have administered and when;
• written permission to administer medication from the child’s parent/guardian/approved person or a medical practitioner.
• The First Aid Officer will inform teachers of those students in their charge who require medication to be administered at the school.  The teachers may be required to release students at prescribed times so they may receive their medications.
• The sickbay register and the medication administered register will be completed by the person administering the medication.
• The school in consultation with parents/carers and the student’s medical/health practitioner will consider the age and circumstances by which the student could be permitted to self-administer their medication. All medication (other than asthma medication) will be stored in the first aid room.  Where it has been agreed to in writing by the parent/guardian, asthma medication may be stored in the child’s school bag or on their person.

Note: It is at the principal’s discretion to agree for the student to carry and manage his/her own medication.

Links which are connected with this policy are:
• DET Health Support Planning Policy
• Asthma Society Webpage

Appendices which are connected with this policy are:
• Appendix A: Medication Management Procedures
• Appendix B: Medication Authority Form


Related Policies

• Care Arrangements for Ill students and students with medical conditions Policy
• Anaphylaxis Management Policy
• Asthma Policy
• Duty of Care policy
• First Aid Policy


This policy will be reviewed as part of the school’s three-year review cycle.


This policy was last ratified by School Council on:  15/02/2016.

Appendix A-Medication Management Procedures

The school has developed procedures for the appropriate storage and administration of prescribed and non-prescribed medicines to students by school staff with reference to individual student medical information.
Student Information
Parents and/or guardians are required to keep the school informed of current medical contact details concerning students and any current medical conditions and appropriate medical history.

Every student who has a medical condition or illness has an individual management plan that is stored in the first aid room and entered onto CASES21.  This management plan is provided by the student’s parents/guardians and contains details of:
• the usual medical treatment needed by the student at school or on school activities
• the medical treatment and action needed if the student’s condition deteriorates
• the name, address and telephone numbers for an emergency contact and the student’s doctor

Administration of Prescribed Oral Medication
Parents/guardians are required to inform the principal in writing of any prescribed medication that students need to take during school hours.  Where medication is required in spontaneous situations, detailed, written administration instructions should be provided, for example in the case of asthma attacks.  Medication Authority forms are available from the office and should be completed and signed by the parent/guardian.

Certain students are capable of taking their own medication (usually tablets) while other students will need assistance from staff.  This information will be recorded on the individual student’s management plan/medication authority form.

All medication sent to school is to be administered by school staff and parents/guardians are required to supply medication in a container that gives the name of the medication, name of the student, the dose, and the time it is to be given.

All medication brought to school (other than asthma medication) will be stored in the first aid room.

Administration of Analgesics
Analgesics are only to be given when written permission from the parents/guardians has been provided.  The medication administered register provides a record of each student’s intake of medication.  Analgesics are to be supplied by the parents.

Appendix B-Medication Authority Form

Student’s Name: Class:

Name of Medication Dosage Method Date(s) Time(s)
Medication Expiry Date: 
The most recent dose of this medication: Date: Time:
Likely reaction/symptoms:
Action Plan:

  This medication will be kept in the student’s school bag (Asthma medication only).
  This medication will be kept in the school sickbay, clearly labelled with this form attached the medication is within its expiry date.

I give the first aid staff at school the authority to administer the above medication to my child whilst at school, as per the above directions.

Parent/Guardian Signature  Parent/Guardian Name  Date