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Care Arrangements Policy


All children have the right to feel safe and well, and know that they will be attended to with due care when in need of first aid. The Care Arrangements are to be read in conjunction with the Glen Waverley South Primary School First Aid Policy.


Glen Waverley South Primary School will:

  • administer first aid to children when in need in a competent and timely manner
  • communicate children’s health problems to parents when considered necessary
  • provide supplies and facilities to cater for the administering of first aid
  • maintain a sufficient number of staff members trained with a level 2 first aid certificate.


  • A sufficient number of staff (including at least 1 administration staff member) to be trained to a level 2 first aid certificate, and with up-to-date CPR qualifications.
  • A first aid room will be available for use at all times.  A comprehensive supply of basic first aid materials will be stored in and easily accessed from the first aid room.
  • First aid kits will also be available in each wing of the school.
  • A supply of Panadol for teachers will be available and will be kept in a locked space in the administration area.
  • Supervision of the first aid room will form part of the daily staff roster.  Any children in the first aid room will be supervised by the staff member on first aid duty at that time.
  • All injuries or illnesses that occur during class time will be referred to the administration staff who will manage the incident, all injuries or illnesses that occur during recess or lunch breaks, will be referred to the First Aid Officer on duty in the first aid room.
  • A confidential up-to-date register, located in the first aid room will be kept of all injuries or illnesses experienced by children that require first aid.
  • All staff will be provided with basic first aid management skills, including blood spills, and a supply of protective disposable gloves will be available for use by staff.
  • Minor injuries only will be treated by staff members on duty, while more serious injuries, including those requiring parents to be notified or suspected treatment by a doctor, will require a level 2 first aid trained staff member to provide first aid.
  • Any children with injuries involving blood must have the wound covered at all times.
  • No medication including headache tablets will be administered to children without the express permission of parents or guardians.
  • When a child receives first aid, a completed form indicating the nature of the injury, any treatment given, and the name of the staff member providing the first aid, will be sent to parents via Compass.  For more serious injuries/illnesses, the parents/guardians will be contacted by the staff member providing the first aid, so that professional treatment may be organised.  Any injuries to a child’s head, face, neck or back must be reported to parents/guardian.
  • Any student who is collected from school by parents/guardians as a result of an injury, or who is administered treatment by a doctor/hospital or ambulance officer as a result of an injury, will be reported to the Assistant Principal and written up on the Department of Education Accident/Injury form and then entered onto CASES21.
  • Parents of ill children will be contacted to take the children home.
  • Parents who collect children from school for any reason (other than emergency) must sign the child out of the school in a register maintained at the school office.
  • All staff have the authority to call an ambulance immediately in an emergency.  If the situation and time permit, the staff member may confer with others before deciding on an appropriate course of action.
  • All school camps will have at least 1 Level 2 first aid trained staff member at all times.
  • A comprehensive first aid kit will accompany all camps, along with a mobile phone.
  • All children attending camps or excursions will have provided a signed medical form providing medical details and giving teachers permission to contact a doctor or ambulance should instances arise where their child requires treatment.  These signed medical forms will be taken on all camps and excursions.  A copy of these medical forms will be kept at school for all camps.
  • All children, especially those with a documented asthma management plan, will have access to Ventolin and a spacer at all times.
  • A member of staff is to be responsible for the purchase and maintenance of first aid supplies, first aid kits, ice packs and the general upkeep of the first aid room.
  • At the commencement of each year, requests for updated first aid information will be sent home including requests for any asthma, diabetes and anaphylaxis management plans, high priority medical forms, and reminders to parents of the policies and practices used by the school to manage first aid, illnesses and medications throughout the year.
  • General organisational matters relating to first aid will be communicated to staff at the beginning of each year.  Revisions of recommended procedures for administering asthma, diabetes and anaphylaxis medication will also be given at that time.
  • It is recommended that all students have personal accident insurance and ambulance cover.

Confidential medical records of all students with specific health needs are maintained securely in the first aid room for reference as required.

A First Aid Register is maintained in the first aid room noting ailments and treatment for all presenting students.

Related Policies

  • Anaphylaxis Management Policy
  • Medication Policy
  • Asthma Policy
  • Diabetes Policy
  • Duty of Care Policy
  • First Aid Policy

Review Cycle

This policy was last ratified by School Council on 15/06/2020 and will be reviewed as part of the school’s three-year review cycle.